Pre-contract Cost planning process in the RIBA plan of work

Pre Design – Inception or Feasibility

At this stage Quantity surveyor should determine, whether the total expenditure authorized by the client which is within the responsibility of the design team.

Objectives

1.     To establish the limit of expenditure necessary to meet client's  requirements set out in the brief
2.    To provide the client with a statement of the likely area and  quality of building which  can be achieved within the limit of  expenditure
3.     To provide the client with the alternative budgets for different  completion dates and the quality of the building 

Duties of Client

1.   Location of the site; the availability of the site for    commencement of the construction
2.      Names of similar buildings of broadly suitable quality   
3.      The required occupation dates
4.      Any specific requirements relating to life cycle of costs
5.      Any specific requirements as to specification
6.      Requirement in respect of inflation

Duties of Engineer

1.    Advice on minimum story height for specialist areas on s  chedule of accommodation
2.      Advice on likely planning conditions
3.      Advice on routes of public sewers etc.
4.      The budget, with alternatives if appropriate
5.    A statement of the basis of the budget calculation including  any important assumptions made
6.    A statement setting out the time for design and construction  which the budget cost will   meet
7.      Cash flow forecast
8.      A statement of items not included

Design - Pre Construction Period, Outline Proposal

A statement of the cost of an intended design at the outline proposal stage which details the cost targets for the main elements of the building, together with approximate quantity and quality parameters which meet those targets.

Objectives

1.     To describe, together with the outline proposal drawings,  the chosen distribution of the resources made available by  the budget to provide a balanced design
2.    To set cost targets for the main elements so that, as the  design develops, in order to control the cost within the  budget
3.     To provide the whole design team with a control document which communicates the cost, quality and quantity parameters which are to be followed

Duties of Client

1.    Confirmation of  the budget, where  alternative budgets  were quoted in the budget report the client must state his  preferred alternative
2.     Confirmation of the design and construction time stated in  the budget report
3.      Confirmation of the brief
4.      Acceptance of any other matters within the budget report,  and authority to proceed

Duties of Engineer

1.     Outline drawings of the building and site works indicating alternative solutions
2.     Indication of preferred specification for main elements
3.     A statement of cost
4.     A broad indication of specification
5.     A statement of floor areas
6.     A request for decisions on any alternative proposals

Scheme Design Stage

A statement of the cost of a selected design at the scheme design stage, which details the targets for all the elements of a building, together with   the quantity and quality parameters described by the scheme drawings and specifications.

Objectives

1.    To set out for the design team the actual distribution of  resources described by the scheme design.
2.     To provide the whole design team with a control document which describes, in detail, the cost, quantity and quality parameters which have been adopted.

Duties of Client

1.    Confirmation that the cost plan prepared at the outline  stage is acceptable
2.     Confirmation of the brief
3.     Indication of any preferred alternatives given in a previous cost plan
4.     Acceptance of  any other matters within the previous cost plan report, and authority to proceed

Duties of Engineer

1.      Scheme drawings and scheme specifications
2.      A statement of the cost
3.      A statement of the specification
4.      A statement of the floor areas
5.      A cash flow forecast, where appropriate
6.   A statement of the relevant life cycle cost where appropriate